**RM does not validate projects**; therefore, it is important that you keep an eye on the projects associated with your organisational unit(s) (you can find them in the category *Editable* under projects).
This role allows you to set the **workflow** status of projects to ‘**Validated**’. Projects labelled as ‘Public’ ① (please note: visibility must be **actively** set to ‘Public’) AND validated ② will appear immediately in the [PURE portal](https://pure.pmu.ac.at/en/projects/) and on the [PMU website](https://www.pmu.ac.at/en/research-innovation/research-projects) the following day. The visibility and workflow status can be found at the bottom of the project dialogue window in PURE: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/rogbild-22.jpeg)  This role **also** authorises you to **update or correct projects that have already been validated** (e.g. adjust the duration, add participants, etc.). After opening the record, click on the **pencil** icon to update or correct the project data: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/2jqbild-23.jpeg)**Budget information** is generally **never displayed** in the [PURE Portal](https://pure.pmu.ac.at/en/) or on the [PMU website](https://www.pmu.ac.at/en/research-innovation/research-projects), only information on the project participants, the duration, the related internal and external organizational unit(s), labels (so-called fingerprints) generated based on the underlying awards/grants, and a link to the project website**.**
You can only set projects to ‘Validated’ or subsequently edit already validated projects **for which your organisational unit is** noted as the **managing organisational unit**.
**Short Checklist, which you must check and correct if necessary before setting the project to ‘Validated’:** ü Project type ü Title ü Participants Desired order of related project participants: - PI - Co-PI - Other contributors → For several people in the same role: sort alphabetically ü Managing organisational unit: Order: PI > Co-PI > other contributors If you wish to correct the managing organisational unit but are unable to select the correct one, please write a comment on the record or contact RM atNote: This does not affect the linked funding applications or awards - these remain unaffected.
ü Remove uploaded documents. *Optional data*: In addition to the abovementioned information, **please feel free to fill in the optional fields as well**, such as the project description, keywords, or links to related research outputs. Examples for correct and incorrect project records CORRECT example 1: ü title is filled in ü short title\* is filled in ü description\* is filled in ü none of the fields under “identifications” contain budget information [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/v8kbild-24.jpeg) \*: optional field INCORRECT example 1: ! description contains budget information → please remove immediately: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/0dIbild-25.jpeg) CORRECT example 2: ü the order of the participants follows the desired order, and persons with the same role are sorted alphabetically: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/ckObild-26.jpeg) **** INCORRECT example 2: ! the roles of the participants do not follow the desired order, and individuals with the same role are not sorted alphabetically → please correct the order by clicking on the arrows: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/FGabild-27.jpeg) **** ** ** CORRECT example 3: ü both the start and end date fields are field in: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/iwKbild-28.jpeg) INCORRECT example 3: ! none of the lifecycle fields are filled in – please make sure to enter at least the start date. If the end date is not yet known, please provide an estimated end date: **** [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-30.jpeg) You can update the period at any time by opening the record and clicking the pencil icon. CORRECT example 4: ü a link\* has been added, but no document has been uploaded: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-31.jpeg) \*: optional field INCORRECT example 4: ! a project document (PDF, Word, etc.) has been uploaded → please remove it immediately by clicking on the minus: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/pYibild-32.jpeg) CORRECT example 5: ü there is an associated application and award linked to the record: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/Ec7bild-33.jpeg)The budget information in the **associated ‘Application/Award’** record **must remain**! (Those categories will not be displayed in the portal).
INCORRECT example 5: ! no associated application and/or award linked to the record: In this case, you either removed the related application and/or award, or you did not relate the project to an application and/or an award. Both are incorrect, as each project must be linked to the appropriate budget-related categories. Non-competitive projects must be linked to an award, while competitive projects must be linked to both an application and an award. For more details, please refer to [Chapter 3.1.1 Addition to Applications, Awards and Projects](#_3.1.1_Addition_to). [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-34.jpeg)