Please **refrain from uploading original publications** in PURE, as our system is designed to store information about publications. Uploading original content may potentially violate Open Access guidelines; therefore, it is not recommended. Alternatively, you can **register a DOI or other link** to your publication in the editor window.
# 2.3. Import From Online SourceThis option **is most preferable** because this method can save you time, minimize effort, and reduce data-entry errors. It can be used for any kind of research output that is **published in PubMed, Web of Science or ORCID.**
To import a research output from online source: 1. Click on the Add content button:[](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-20.jpeg) Or click on the triangle next to *Personal* in the header, select *Research outputs*, and then click on the button: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/bild-2.png) 2. Select *Import from online source*. At PMU you can import your data from PubMed, Web of Science and ORCID. 3. Select the online source you want to import from. In this example, we selected PubMed. 4. Enter the information you want to search for, such as PubMed ID or your name. Please ensure you always review the guidelines for the correct format of the information you intend to look for. 5. Click on the *Import* button located at the bottom of the article you wish to import into Pure. [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-23.jpeg) 6. Now, you can view the publication details. Do not modify the information displayed here; simply click on Import and review at the bottom of the window: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-24.jpeg) 1 7. In the Research output editor window, you need to manage these fields: **1. Peer-reviewed**: Whether the publication underwent a **peer-reviewed process** or not (peer-reviewed or not peer-reviewed): [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-25.jpeg)Click on *Change template* if you realise that the **subtype** of the Research output is **incorrect**. For example, if you have selected *Original article* but need to add a *Review article*, you can easily switch between template types without losing any of the data you have already filled in:
[](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-26.jpeg) **2. Contributors and affiliations**: Pure automatically adds every contributor with their affiliations to these fields. Here, you only need to manage **your author role and affiliation(s)**. Click on *Edit* on the right side to select the role (type of authorship) you contributed to the publication. In the affiliations field, include only those affiliations associated with the publication. You can delete them by clicking on the minus button, and you can add internal and external organizations by clicking on the *Add organizational unit* button: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/bild-9.jpeg) **3. Managing organisational unit**: Select *your internal organisational unit* to this field by clicking on the "house with a plus" button. External organisations cannot be added in this field. (In some cases, RM may assign a different internal organisation during the validation process). [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-27.jpeg) **4. Research topic:** Assign on or more research topics for the following publication from publication year **2025 onwards: Original article, review article, case report, letter to the editor, editorial, short comment/notes, book, book chapter**. For **other categories**, such as abstracts, corrections or publications in which **only PMU teaching hospitals** are involved as internal organizations, **no** topic **assignment** is required. 8. Set the workflow status *For validation* and then click on *Save*. [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-29.jpeg) In the next step, the imported research output undergoes **validation** by the RM.Are you interested in an automated publication search from online sources? See section Automated search (without immediate effect).
# 2.4. Import From File This option is to be chosen **if importing** **from online sources is not possible**. Here, you can add any kind of research outputs from BibTex, RIS and CERIF files. To import a research output from file: 1. Click on the Add content button:[](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-20.jpeg) Or click on the *triangle* next to Personal in the header, select *Research outputs*, and then click on the button: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/MiYbild-2.png) 2. Select *Import from file*. 3. Click on the file type you want to import from. BibTex, RIS and CERIF file types are available. 4. You can directly paste your data into to *Paste text* field if you have already copied it to the clipboard or you can upload a file by clicking on the field *Drag file and browse your computer:* *[](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-33.jpeg)* 5. Click on the *Import* button located at the bottom of the article you wish to import into Pure. 6. The next steps are the same as those outlined in the [previous chapter](https://wiki.pmu.ac.at/books/manual-for-researchers/page/23-import-from-online-source).Are you interested in an **automated publication search** from online sources? See section Automated search (without immediate effect).
# 2.5. Create From Template Please use this method only **if the two other methods** mentioned above are **not possible**. For instance, if you wish to add a book(chapter), or import a publication that is published in a scientific journal, but the journal is not listed in Web of Science or PubMed. To create a new research output from template: 1. Click on the Add content button:[](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-20.jpeg) Or click on the *triangle* next to Personal in the header, select *Research outputs*, and then click on the button: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/MiYbild-2.png) 2. Select *Create from template*. 3. Scroll down until you locate the precise type of the item you want to add. In most cases it is a *Contribution to a journal/Original article*. 4. In the Research output editor window, you need to manage these fields: **1. Peer-reviewed**: Whether the publication underwent a **peer-reviewed process** or not (peer-reviewed or not peer-reviewed): [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-25.jpeg)Click on *Change template* if you realise that the **subtype** of the Research output is **incorrect**. For example, if you have selected *Original article* but need to add a *Review article*, you can easily switch between template types without losing any of the data you have already filled in:
[](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-26.jpeg) **2. Publication statuses and dates:** Fill in the information of the publication status and dates. **3. Original language**: Choose the original language of the publication. **4. Title of the contribution in original language**: Fill in the title of the contribution in the original language. [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-38.jpeg) ** 5. Contributors and affiliations**: You need to add **every contributor with their affiliations** to these fields. The **order** of the **authors** in Pure should **match** the order in the publication. You can change the order by clicking on the arrows. You can add additional contributors by clicking on the *Add person* button, and you can add internal and external organisations by clicking on the *Add Organization Unit* button. Don’t forget to add your teaching hospital to the organisations units. [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-39.jpeg) **6. Managing organisational unit**: Select **your internal organisational unit** by clicking on the Managing organisational unit button. External organisations cannot be added in this field. (In some cases, RM may assign a different internal organisation during the validation process). ** ** **7. Journal**: Click on *Add journal* then search for the name or the ISSN number of the journal. If you do not find the journal in the list, click on *Create new* and fill in the required information. **8. Electronic versions of this work:** You can register a DOI or other links to your publication, but please **refrain from uploading the original publication** into Pure. [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-40.jpeg) **9. Research topic:** Assign on or more research topics for the following publication from publication year **2025 onwards: Original article, review article, case report, letter to the editor, editorial, short comment/notes, book, book chapter**. For **other categories**, such as abstracts, corrections or publications in which **only PMU teaching hospitals** are involved as internal organizations, **no** topic **assignment** is required. 5. Set the workflow status *For validation* and then click on *Save*. [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-29.jpeg) In the next step, the imported research output undergoes **validation** by the RM.Are you interested in an **automated publication search** from online sources? See section Automated search (without immediate effect).
# 2.6. Assignment of Research Topics to a Publication – NEW! For details on assigning research topics to a publication, please refer to [FAQ6.](https://wiki.pmu.ac.at/books/pure-faqs-english/page/question-6-how-can-i-assign-research-topics-to-a-publication) # 2.7. Assignment of a RIC (FIZ) to a recorded publication – NEW! For details on assigning a RIC (FIZ) to a publication, please refer to [FAQ7](https://wiki.pmu.ac.at/books/pure-faqs-english/page/question-7-how-can-i-assign-a-publication-to-a-fiz-ric). # 2.8. Chapter(s) in a Book To register a *Chapter* in a book, you will need to fill in some extra fields additionally to the ‘traditional’ fields. · To fill in the **title of the chapter** please use the *Title of the contribution in original language* field: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-42.jpeg) · To fill in the **title of the book** please use the *Title of the host publication in original language* field, and to add the Publisher, click on the *Add publisher* button: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-43.jpeg) · You can register the **Editors** of the book (if it has any) by clicking on the *Add editor* button: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-44.jpeg) # 2.9. Automated Search (Without Immediate Effect) You can set up automated search for your publications in **PubMed**, **Web of Science**, and **ORCID**. When choosing this option, new searches are performed every 7 days. When PURE finds a candidate, you will get a message in Pure, and you can choose to turn on email notifications as well. To set up an automated search: 1. Click on *Personal* in the header. 2. Go on *Edit profile* (located under the picture): [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/bild-35.jpeg) 3. Click on the *Automated search* tab on the left navigation: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/bild-36.jpeg) 4. Toggle the switch to *On* for each online source for which you want to enable the automated search. 5. Automated search is based on the authors' names on publications or ORCHIDs. To add standard name suggestions provided by Pure, click on *Add suggested names*. If you want to manually add an additional name variant to search for, click on the *Add name* button and enter the additional name variant. [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/bild-37.jpeg) 6. Once you have at least one name variant, you can click on *Preview candidates* to check that the search criteria are able to locate some results: The number of previewed candidates is not indicative of the actual number of publications related to you, but rather **how well** your **search criteria** will work. It is not possible to import publications from the *Preview candidates* dialog. If you want to import publications from online sources, please visit the [Import from online source](https://wiki.pmu.ac.at/books/manual-for-researchers/page/23-import-from-online-source) chapter.
7. Click on *Save*. When the automated search has finished you will be **informed** about any publication candidates. Once the search is completed you can easily import your publication(s) by clicking on the *Import* button and following the steps described in the [Import from online source](https://wiki.pmu.ac.at/books/manual-for-researchers/page/23-import-from-online-source) chapter. [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/bild-38.jpeg) # 2.10. Potential DuplicatesPlease, always pay attention to duplicate warnings (here is an example of it):
[](https://wiki.pmu.ac.at/uploads/images/gallery/2025-09/bild-45.jpeg) When clicking on the option **“View potential duplicate”**, you can check the details of the publication that already exists in Pure.If you realise that the publication you want to import/create already exists in Pure, please **refrain** from importing/creating it again.
If the types of the publications are **different**, for example, if you want to import/create a journal publication and a book up as potential duplicate, then it is not a real duplicate, and you can import/create your journal publication without creating a duplicate.
# 2.11. Claim a Publication If you find a Research output in Pure where **you are not listed as an author**, you can request to be included as a contributor to the content. To claim a publication: 1. Click on the triangle icon next to *Personal* in the header: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/M6gbild-2.png) 2. Navigate to *Research outputs,* remove the *My content* filter, and search for the publication that is not (yet) associated to you. 3. After finding the research output you want to claim, click on it and the click on *Claim* *this content* in the footer of the editor window: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/bild-39.jpeg) 4. Write a brief message about your claim, and then click on *Claim this content*. In the next step, your request will be processed by the RM # 2.12. Disclaim a Publication If you find a Research output in your publication list that **does not belong to you**, you can disclaim it. To disclaim a publication: 1. Click on the triangle icon next to *Personal* in the header: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/JU6bild-2.png) 2. Navigate to *Research outputs*, and search for a publication you want to disclaim. 3. After finding the research output you want to claim, click on it and the click on *Disclaim this content* in the footer of the editor window: [](https://wiki.pmu.ac.at/uploads/images/gallery/2025-10/bild-40.jpeg) 4. Write a brief message about your request, and then click on *Claim this content*. In the next step, your request will be processed by the RM. # 2.13. Habil-List (in German: Habilauszug) If you need a habil-list, please refer to [FAQ 2.](https://wiki.pmu.ac.at/books/pure-faqs-english/page/question-2-how-can-i-download-a-habilitation-list-in-german-habilauszug-with-pmu-score-points-and-impact-factor-from-pure)